how do i track changes in word

How to use Rail Changes in Discussion

Track Changes is a tool in Microsoft Word which allows y'all to show whatsoever markups, changes or comments made to a certificate.

In this post, I'll teach you how to use Track Changes to edit Discussion documents, and how to accept or reject those changes every bit a reviewer.

Why apply Runway Changes?

Information technology is particularly useful when you are sharing documents with other colleagues, because information technology allows you lot to see exactly what changes were made, and by whom. In improver, it gives more power to the possessor of the document who can have or reject whatsoever changes made to the certificate.

Digital communications oft shares Word documents containing website content with colleagues across the University, and asks them to employ Rails Changes to make edits or queries. This allows us to conspicuously see what edits have been made and greatly speeds upwards the corporeality of time we spend editing web pages.

Screenshot showing Track Changes live on Word document — Track Changes will tape whatever text you add together, delete, reformat, or comment on. Reviewers can then accept or pass up changes.

How to use Track Changes

If y'all do not know how to employ Track Changes, Microsoft has a very useful online guide to using Runway Changes.

You can also follow these steps if y'all are using the desktop Microsoft Discussion app:

Turn on Track Changes

Open Microsoft Discussion.
Choose the Review tab at the height of the document.
Either click the Track Changes button (PC) or toggle the Rails Changes switch (Mac).
Brand sure that you change 'Simple Markup' to 'All Markup' from the drop down bar next to Track Changes.

Edit

Once Runway Changes is turned on, you tin can start editing the document. Whatsoever changes you make to the text volition be marked past a gray bar on the left side of the changed text.

When y'all add text, the added text will be in a different color to the normal text – making information technology piece of cake to spot for reviewers.

Added text using Track Changes is highlighted by the text being a different colour.

When you lot delete text, the deleted text will be noted in a comment in the right margin of the document.

Deleted text using Track Changes is noted in a box in the right margin.

When you reformat text, the type of reformat volition exist noted in a annotate in the right margin of the document.

Text formatted while using Track Changes is noted in a box in the right margin of the document.

You can also comment on pieces of text by selecting New Annotate from the Review tab. The comment will appear in the right margin of the document.

Screenshot of adding a 'New comment' in Word

Comments added to text are placed in the right margin of the document.

Review

If you are reviewing a document, y'all can either have or reject changes made past another person. To do this, simply click on the changed text (or the note in the margin) and so select either Have or Pass up from the Review tab.

Yous can also choose to accept or turn down all changes at in one case from the driblet down menus abreast each pick.

Screenshot showing review track changes in Word